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How to Avoid Rejection of Online Application Form: Scan Photograph Signature Document Sizes & Upload



How to Avoid Online Application Rejection – IBPS Bank SBI RRB Railway Teaching & Other Application Form – What to Scan Photograph Signature Document Sizes & Upload for All Online Forms

How to Avoid Rejection of Online Application Form

Scan & Uploading of Photograph signature and document are one of the most significant steps of an online application form.
In case of any negligency, your online application form will be rejected. Sometime it get rejected by photograph, sometime signature and sometime it gets rejected by uploading of not clear, blur and no visibility problems.
So it is essential for the candidate to keep a sharp eye on uploading photograph signature and documents in proper size and format on the website.
Here we go and learn how can we can photograph signature and documents in most of the required sizes and format which may be possible on all online application form such as bank, railway, teaching and other types of forms.

How to Scan Photograph Signature Document Sizes & Upload for All Online Forms

Photograph Image: (4.5cm × 3.5cm)
• Photograph must be a recent passport style colour picture.
• Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
• Look straight at the camera with a relaxed face
• If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows
• If you have to use flash, ensure there's no "red-eye"
• If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
• Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.
• Dimensions 200 x 230 pixels (preferred)
• Size of file should be between 20kb–50 kb
• Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.
Signature, Left Thumb (LT) impression and Handwriting declaration Image:
• The applicant has to sign on white paper with Black Ink pen.
• The applicant has to put his left thumb impression on a white paper with black or blue ink.
• The applicant has to write the declaration in English clearly on a white paper with black ink
• The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other person.
• The signature will be used to put on the Call Letter and wherever necessary.
• If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not match the signature uploaded, the applicant will be disqualified.
• Dimensions 140 x 60 pixels (preferred)
• Size of file should be between 10kb – 20kb for signature and left thumb impression.
• For hand written declaration size of file should be 20kb – 50 kb
• Ensure that the size of the scanned image is not more than 20kb or 50 kb (for hand written declaration)
• Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.

Scanning Documents in Proper Sizes

• Set the scanner resolution to a minimum of 200 dpi (dots per inch)
• Set Color to True Color
• File Size as specified above
• Crop the image in the scanner to the edge of the photograph/signature/ left thumb impression / hand written declaration, then use the upload editor to crop the image to the final size (as specified above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format not exceeding 50kb (photograph and hand written declaration) & 20kb (signature and left thumb impression) by using MS Paint or MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg format by using ‘Save As’ option in the File menu and size can be reduced below 50 kb (photograph and hand written declaration) & 20 kb (signature and left thumb impression) by using crop and then resize option (Please see point (i) & (ii) above for the pixel size) in the ‘Image’ menu. Similar options are available in other photo editor also.
• If the file size and format are not as prescribed, an error message will be displayed.
• While filling in the Online Application Form the candidate will be provided with a link to upload his/her photograph, signature, left thumb impression and hand written declaration.

Procedure for Uploading the Documents

• There will be separate links for uploading Photograph, signature, left thumb impression and hand written declaration
• Click on the respective link “Upload Photograph / signature / left thumb impression / hand written declaration”
• Browse and Select the location where the Scanned Photograph / signature / left thumb impression / hand written declaration file has been saved.
• Select the file by clicking on it
• Click the ‘Open/Upload’ button

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